The purpose of archiving documents is to make your own copies of the data that Tradex sends or holds in its own internal XML format.
Depending on your trading agreement, the period of retaining the old batches of documents will be set up in the system. Once this retention period is over, data can be archived to a Tradex backup area and will not be available for viewing. The purpose of this is to free up space and improve the response time for online searches.
Tradex will supply you with the relevant style sheets, if required, to view and display your archived data.
To download an archive of documents, perform the following steps:
1. Click Send > Download Archive from the Document Exchange tab.
The Download archive - Archive Sent Documents page is displayed.
2. Select a document type from the drop-down list displayed.
3. Select either the All Documents option or the Un-Archived Documents Only option, and then click OK.
4. Select the batch of documents you wish to download for the archive.
5. Click Create to create and download an archive of the documents you have selected to your computer.
