Normal users can add suppliers to Supplier Management through Internal Supplier Requests (ISR) based on the configuration set up by the buyer administrators. This configuration ensures that the correct questions are displayed to normal users when they try to create a supplier. When an ISR is created, the buyer's home page is automatically displayed with a conformation message.
The ISR form that is displayed is based on the sections set up by your buyer administrator on the Supplier Management Configuration > Supplier Sections > Vendor Details page.
This section also consist of the following sub topics:
· For more information on the internal supplier request configuration, see Configuring Internal Supplier Requests.
· For more information on raising an internal supplier request from the supplier search page, see Creating_a_Request_from_Supplier_Search_Results
To create an internal supplier request, perform the following steps:
1. Click Manage > Internal supplier request from the Supplier Management tab.
An Internal supplier request - Create page that is based on the configuration set up by the buyer administrator is displayed. For example, in the following ISR form, you need to enter the supplier details such as Registration Number and VAT number.
The following ISR form will be displayed based on your buyer administrator's configuration on the Vendor details page.
2. Enter the following supplier's details, as you did while adding suppliers:
· Name or Supplier Registered name: Enter the internal supplier's name or the supplier's registered name. This is a mandatory field.
· Registration number: Enter the supplier's registration number. This is a mandatory field.
· VAT registered?: Select this check box if the supplier is a VAT registered company.
· VAT number: If the VAT registered check box is selected, enter the supplier's VAT number.
· Email: Enter the e-mail address of the supplier's contact. This is a mandatory field.
· Postcode: Enter the supplier's postcode.
· Country code: Enter the supplier's country code. This is a mandatory field.
3. Click Next.
4. Perform the following steps:
· If the next page displays a list of matching companies, click the Add check box to select a company, and then click Next.
· If a page with the Additional Information tab is displayed, then go to step 5. This means that the system did not find any matching suppliers or companies. A new supplier will then be created.
5. Enter additional details in the fields displayed under the Additional Information tab. For example, you need to enter your justification for adding the internal supplier and the PQQ contact details. For internal supplier requests, select a colour from the Select a colour drop-down list so that only comments with that colour will be displayed. If you select None, no comments will be displayed.
The specific fields displayed under the Additional Information tab vary depending on the configuration.
6. Click Upload and then click Choose file to select and add a supporting document as an attachment to your request.
7. Click Submit.
8. Click Save to save the internal supplier request.
The buyer's home page is displayed with a confirmation message once the internal supplier request is completed.
In the Supplier Search results page, if there is no relationship defined for a supplier, then the Not part of supply chain text is displayed.
You can click the +add button to create a supplier relationship by creating an internal supplier. Use the Internal Supplier Request page displayed to add a new internal supplier.
Once an Internal Supplier Request is raised from the supplier search results page, the system returns to the supplier search results page.